The individual who created the file or folder. You can access your shared drives on your computer using Google Drive for desktop.Īny member with Contributor access or higher. See How sharing a folder in a shared drive works. However, you might be able to give them comment or edit access to specific files in the shared drive, depending on folder permissions. Any content an external person contributes (for example, edits to, creating, or uploading a file) in a shared drive created by someone in your organization is transferred to and owned by your organization.įor people whose Google Workspace edition doesn't include shared drives, you can only add them with Viewer access. If your organization allows, you can add external people to a shared drive as long as they have an email address associated with a Google account. External people can work in your shared drives (if allowed by your organization).This option lets you share only what a non-member needs access to, without sharing everything in the shared drive. If allowed, members of a shared drive can share individual files and folders with non-members. Members are assigned access levels, which control what they can do with files and the shared drive. Then when a user is added to the group, Google Groups automatically adds them to all the shared drives that include that group. You can add a group as a member of a shared drive. All members of a shared drive see the same content so you don’t have to spend time addressing sharing requests. When someone leaves and an admin deletes their account, files they added or created in shared drives remain.Īccess to files and folders in shared drives is granted in two ways: 1) adding a user or group as a member of the shared drive, and 2) members sharing files and folders with non-members. Your organization owns the files in a shared drive, not an individual. Files and folders persist after someone leaves.Even if members leave, the files stay in the shared drive so your team can keep sharing information and work anywhere, from any device. Shared drive files belong to the team instead of an individual. Shared drives are special folders in Google Drive that you can use to store, search, and access files with a team.

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